Executive Secretary to Director/Personal Assistant

Job Description

Location: Surbiton, South West London - The client prefers someone who can commute to the location easily. Initially, the role will be work from home but eventually will be onsite. There is a home based office there from where the individual may have to work a lot of the time. The line manager’s spouse and children will also be there so it’s completely safe.

Job Role:

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Attend meetings and keep minutes

Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Make travel arrangements for the Director

Handle confidential documents ensuring they remain secure

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and prepare presentations or reports as assigned

Skills

Proven experience as executive secretary or similar administrative role

Proficient in MS Office

Familiarity with basic research methods and reporting techniques

Excellent organizational and time-management skills

Outstanding communication and negotiation abilities

Integrity and confidentiality

Degree in business administration or relative field